GENERAL INFORMATION

Location

Sunshine Seminar 2018: Resilience in Women’s Health will be conducted at the Sheraton Hotel and Casino in San Juan from August 3 thru August 5, 2018.

Hotel Reservations

For hotel reservation, participants must submit the Hotel Registration Form directly to PROGyn via fax 787.767.7781 or via email: info@progyn.org.

General Session/Scientific

This activity has been planned in accordance with the Essential Areas and Policies of the Accreditation Council for Continuing Medical Education (ACCME) to provide continuing medical education for physicians. Time will be given in the Scientific Program to visit our sponsors.

Decoration, assembly, electricity and remittance of information

PROGyn will be in charge of the organization of the exhibitors. Exhibition maximum height is 10 feet. This limit serves to ensure uninterrupted visibility to all exhibitors. There are additional costs for rigging of the roof. The decoration of the exhibitor should not obstruct the visibility of another exhibitor space. Following the regulations of the Fire Department, no exhibitor may obstruct the aisle of emergency exits. Materials such as extra tables, chairs, additional electrical outlets and others are available through PROGyn at an additional cost.

The same must be requested in writing one (1) month prior to the convention. Exhibitors may connect their own equipment and electrical devices. Each Assigned 8 x 10 space include one basic electrical connection. The exhibitor is responsible for any additional or special connection needs. All necessary equipment or special request for installation by your company must be requested for at least 30 to 45 days prior to the event to PROGyn at info@progyn.org.

Exhibitor Reservation

PROGyn is the only agent authorized to receive reservations for exhibit space. The distribution of the space or advertisement opportunity will be assigned according to the sponsorship category and secondary to the order in which requests are received. Each reservation is guaranteed with a non-refundable payment of 50% of the cost of the advertisement. You can pay with checks made payable to: PROGyn. Full payment for exhibit space must be received on or before June 30, 2018. In the event that the payment is not received on time, the exhibitor will not be allowed to use the facilities. If acts of God or government authorities, natural disasters, or other emergencies beyond PROGyn’s reasonable control make it illegal or impossible to perform its obligations under this Agreement, PROGyn will not be liable for any cancellation. Under these circumstances, the Seminar shall be rescheduled at another time and/or venue without any payment reimbursements.

Additional information

Due to the fact that the dimensions provided herein are estimated, we will reserve the right to make changes to the same. In the event that any change is needed, it must be requested in writing one week prior to the activity and the exhibitor will be responsible for the additional cost. Exhibitors agree to protect, save and keep
PROGyn and Sheraton Hotel and Casino harmless from any claim and/or damage caused by negligence of any personnel of the exhibitor or the exhibitor itself. Likewise, the exhibitor agrees to fully comply with the terms and conditions agreed between the Sheraton Hotel and Casino and/or the organizing committee.

Permits

Each exhibitor will accomplish and hand in the new requirements of the Department of the Treasury of Puerto Rico, completing the Merchant Registration Certificate for display before the convention.

Insurance

It is understood that all property of the exhibitor must remain under their custody and control in transit to and from the exhibition space, and for display on the terms and conditions of PROGyn. The exhibitors are encouraged to have insurance to cover damage and loss of equipment and material for display. We also recommend a public liability policy covering damages to people and property of others. PROGyn will provide a security guard after ex-hibition hours, but will not be responsible for any loss or damage to exhibition material or equipment.

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