Sponsor

Packages

August 3-5 Sheraton Hotel and
Casino San Juan
Click on the packages below to see more details.
  • Logo in Welcome Unit
  • Interior Cover
    in Conference Program
  • Logo in the Promotional Material
  • Gala Sponsor
  • Three (3) 8’ x 10’ exhibitor spaces
  • Preferred Area
  • Three(3) 110 receptacle 5 AMP
  • Three (3) Table Top 6’x3’ (if required)
  • Six (6) Chairs (if required)
  • Electricity for the exhibition period
  • Cleaning on the exhibitors area
  • Security in hours of no exhibition
  • Logo in Welcome Unit
  • Full Page in Conference Program
  • Logo in the Promotional Material
  • Satellite Conference Sponsor
    Choose between:
    • Meet the Professors Dinner Thursday
    • Lunch Available Friday or Saturday
  • Basic Audiovisual Equipment Included
  • Two (2) 8’ x 10’ exhibitor spaces
  • Two (2) 110 receptacle 5 AMP
  • Two (2) Table Top 6’x3’ (if required)
  • Four (4) Chairs (if required)
  • Electricity for the exhibition period
  • Cleaning on the exhibitors area
  • Security in hours of no exhibition
  • Logo in Welcome Unit
  • Half Page in Conference Program
  • Logo in the Promotional Material
  • Satellite Conference Sponsor
    Choose between:
    • Breakfast Available Friday, Saturday or Sunday
  • Basic Audiovisual Equipment Included
  • Two (2) 8’ x 10’ exhibitor space
  • Two (2) 110 receptacle 5 AMP
  • Two (2) Table Top 6’x3’ (if required)
  • Four (4) Chairs (if required)
  • Electricity for the exhibition period
  • Cleaning on the exhibitors area
  • Security in hours of no exhibition
  • Logo in Welcome Unit
  • Logo in Conference Program
  • Mention in the Promotional Material
  • One (1) 8’ x 10’ exhibitor space
  • One (1) 110 receptacle 5 AMP
  • One (1) Table Top 6’x3’ (if required)
  • Two (2) Chairs (if required)
  • Electricity for the exhibition period
  • Cleaning on the exhibitors area
  • Security in hours of no exhibition

NEWSPAPER SUPPLEMENT add $1,000

  • Add to any sponsor package for your logo placement in our exclusive major Newspaper PROGyn’s Supplement.
  • Additional opportunity to market brand and services to general population. Newspaper Supplement will include articles on topics that will be addressed in the 2018 Sunshine Seminar.

OTHER OPTIONS

  • For other options or opportunities of sponsorship, please contact PROGyn at 787-763-0838 or info@progyn.org.
  • We are open to new ideas:
    • Coffee paper cups
    • Napkins
    • Stand up banners
    • Center pieces
    • Back drop
    • Logo on photo booth

Support

opportunities

EXHIBIT HALL
MORNING COFFEE BREAKS

Support: $5,000.00 each or $12,750.00
for all three morning coffee breaks are held in the exhibit hall during exhibit hours, Friday, Saturday and Sunday.

EXHIBIT HALL
AFTERNOON COFFEE BREAKS

Support: $5,000.00 each or $8,500.00
for all two afternoon coffee breaks are held in the exhibit hall during exhibit hours, Friday and Saturday.

WELCOME BAG

Support: $10,000.00
All professional attendees will received a complimentary bag at registration featuring the Congress and Sponsor’s Corporate Logo.

HOTEL CARD KEYS

Support: $5,000.00
Reach meeting attendees through Hotel Key Sponsorship. Keys will be in use for the duration of the meeting, beginning Thursday for all rooms within the PROGyn room block at the headquarter hotel.

LANYARDS

Support: $5,000.00
Every meeting attendee must have a badge, and lanyards are a convenient solution to keep the badge handy.

EXHIBITION SCHEDULE

Assembly

Thursday, August 2, 2018
8:00 am – 5:00 pm

Exhibitor Hours

Friday, August 3, 2018
7:30 am – 6:00 pm
Saturday, August 4, 2018
7:30am – 6:00pm
Sunday, August 5, 2018
7:30am – 1:00pm

Disassembly

Sunday, August 5, 2018
1:00pm – 5:00pm

FLOOR

PLAN

General

Information

Sunshine Seminar 2018: Resilience in Women’s Health will be conducted at the Sheraton Hotel and Casino in San Juan from August 3 thru August 5, 2018.

For hotel reservation, participants must submit the Hotel Registration Form directly to PROGyn via fax 787.767.7781 or via email: info@progyn.org.

This activity has been planned in accordance with the Essential Areas and Policies of the Accreditation Council for Continuing Medical Education (ACCME) to provide continuing medical education for physicians. Time will be given in the Scientific Program to visit our sponsors.

PROGyn will be in charge of the organization of the exhibitors. Exhibition maximum height is 10 feet. This limit serves to ensure uninterrupted visibility to all exhibitors. There are additional costs for rigging of the roof. The decoration of the exhibitor should not obstruct the visibility of another exhibitor space. Following the regulations of the Fire Department, no exhibitor may obstruct the aisle of emergency exits. Materials such as extra tables, chairs, additional electrical outlets and others are available through PROGyn at an additional cost. The same must be requested in writing one (1) month prior to the convention.

PROGyn is the only agent authorized to receive reservations for exhibit space. The distribution of the space or advertisement opportunity will be assigned according to the sponsorship category and secondary to the order in which requests are received. Each reservation is guaranteed with a non-refundable payment of 50% of the cost of the advertisement. You can pay with checks made payable to: PROGyn. Full payment for exhibit space must be received on or before June 30, 2018. In the event that the payment is not received on time, the exhibitor will not be allowed to use the facilities.

If acts of God or government authorities, natural disasters, or other emergencies beyond PROGyn’s reasonable control make it illegal or impossible to perform its obligations under this Agreement, PROGyn will not be liable for any cancellation. Under these circumstances, the Seminar shall be rescheduled at another time and/or venue without any payment reimbursements.

Due to the fact that the dimensions provided herein are estimated, we will reserve the right to make changes to the same. In the event that any change is needed, it must be requested in writing one week prior to the activity and the exhibitor will be responsible for the additional cost.

Exhibitors agree to protect, save and keep PROGyn and Sheraton Hotel and Casino harmless from any claim and/or damage caused by negligence of any personnel of the exhibitor or the exhibitor itself. Likewise, the exhibitor agrees to fully comply with the terms and conditions agreed between the Sheraton Hotel and Casino and/or the organizing committee.

Each exhibitor will accomplish and hand in the new requirements of the Department of the Treasury of Puerto Rico, completing the Merchant Registration Certificate for display before the convention.

Insurance It is understood that all property of the exhibitor must remain under their custody and control in transit to and from the exhibition space, and for display on the terms and conditions of PROGyn. The exhibitors are encouraged to have insurance to cover damage and loss of equipment and material for display. We also recommend a public liability policy covering damages to people and property of others. PROGyn will provide a security guard after exhibition hours, but will not be responsible for any loss or damage to exhibition material or equipment.

Friday, August 3, 2018
Saturday, August 4, 2018
Sunday, August 5, 2018

The removal of the equipment will begin on Sunday, August 5, 2018 from 1:00pm. All equipment must be removed from the area at 5:00pm. If extra time is needed, the hotel should approve. Any exhibitor will not be allowed to dismantle prior to the scheduled time for security matters.

The exhibitor is not allowed to paint the floors, walls, pillars or other structures of the Sheraton Hotel and Casino San Juan. Written authorization is required to put emblems or logos on the walls of the building.

PROGyn reserves the right of admission to all events during the convention and may decline any displays that are considered undesirable.This restriction includes physical items, unacceptable behavior or dress code, printed material or any other object related to the display as stated. All items not specified in this contract are subject to the discretion of PROGyn.

FILL OUT

THE APPLICATION FORM

Our team will be in contact with you to fulfill your sponsor process